Welcome to the official web site of the Thurston County Regional Records Management and Field Reporting Project. This site is maintained by the Olympia Police Department on behalf of the Thurston RMS-FR Project Consortium. It is the exclusive site for vendor communications and materials related to the Consortium's RFP.
Important Dates
Please note the following Project milestone dates:
November 30, 2007 (Friday) - RFP documents available for download from this site.
December 10, 2007 (Monday) - Last day to submit pre-proposal conference questions (4:00 PM PT)
December 13, 2007 (Thursday) - Pre-Proposal Conference
January 10, 2008 (Thursday) - Deadline to submit questions/requests for clarification (4:00 PM PT)
February 14, 2008 (Thursday) - Proposals due
July 15, 2008 (Tuesday) - Vendor selection target date (revised)
August 30, 2008 (Monday) - Contract signing target date (revised)
July 1, 2009 (Friday) - Project completion target date (revised)
Contact Information
Please direct all communications and correspondence regarding the Project or the RFP to the Project Coordinator:
Dick Machlan
Administrative Services Manager
Olympia Police Department
Telephone: 360-753-8006
Email: dmachlan@ci.olympia.wa.us
FAX: 360-753-8143
Mail: P.O. Box 1967, Olympia, WA 98507-1967
RFP Materials
RFP# 2007-RMS/FR: The following ten (10) documents comprise the RFP Document Package - the RFP Document plus Appendices A - I. All of the documents are MS Word documents, except for Appendix E, which is MS Excel.
RFP Document
Appendix A - Contract
Appendix B - Non-Collusion Affidavit
Appendix C - Insurance
Appendix D - Volumes
Appendix E - Functional Requirements
Appendix F - Conversion Statistics
Appendix G - Acceptance Test Requirements
Appendix H - Performance Requirements
Appendix I - Forms
If you have problems downloading documents, please contact the RFP Coordinator by email or telephone (360-753-8006).
Evaluation and Selection
Evaluation of proposals is now underway. The target date for vendor selection is July 15, 2008.